Why you Need Systems in your Business
Having a business can be stressful and time-consuming, but it can be even more difficult if your business does not have systems in place. Being organized, planned out, and consistent are all things that help a business’ success and are made possible by systems put into place.
So, what are systems, and how do you put them into place in your business? A system is something that saves your time, effort, and in the long run, money. A system is a routine that is automatic and addresses a problem that is occurring in your business. According to Forbes, there are many things in your business that you can systemize, such as issues that happen regularly, issues that are time-consuming, issues that your business does not provide, and issues that are irritating.
For example, paying your employees is something that happens regularly. If employees are not paid consistently and reliably, you will most likely lose your workers. However, if a good system is in place, your payroll needs will become a breeze like invoicing. Furthermore, there are some systems you can put into play for things that need to be done at your business but that you nor your employees do, such as cleaning. You can make a system for this by hiring or outsourcing this job to know that it is done and it isn’t something you have to worry about doing.
You can put your systems into place by following these steps.
- Identify your issue. Make it’s this an issue? Is it a regular problem that occurs?
- Plan it out! Make sure your plan is systematic, sequential, and sophisticated.
- Execute your plan. Hire someone, put people in teams based on abilities, or follow the plan
In the beginning, you might have to do a lot upfront, but the amount of time it will save you in the back end and the long run is more than worth it.
Having systems in your business is key to your success. These systems must be both accurate and reliable. According to Outsource Angel. There are many keys to using systems in your business, such as:
- Empowering your team- Spend less time on the mundane and more time on what matters
- Client happiness- Being able to meet your client’s needs more effectively.
- Consistency- Encourages results and high performance due to a high level of productivity.
- Communication- Everyone in your team feels involved and in the know
- Growth- Enables business growth due to lower costs and boosts in revenue
Systems also help with change, employees, and the hiring process. With systems in place, the change will be more easily managed because you plan to achieve what you want to. With drawn-out charts and ideas, you can take the hit of a change easily and continue your workflow. Hiring and training employees will also become easier if you have an onboarding system. By using an effective onboarding system, your employees will be trained quicker, and you will be able to have them prepared to be a part of your team sooner. They will also know their expectations and how they fit into the business model by providing them with a system of what your company is looking for and where you plan to go. Systems can also help current employees because it allows people to do what they are inherently good at. By having systems in place, you can put the employees who best match the task or project to be more efficient in your workflow and completion. Everyone can focus on what they do best, which will, in turn, get the best results for your company (Gatty, N.D.).
By using a system, your company will become more reliable and consistent with clients and customers. In doing so, you will meet and even exceed customer expectations because everything is clear from the beginning. Your performance’s quality will be the same because you can be on “auto-pilot” by using a system. Your employee productivity will be higher, leading to higher performance levels because your employees are in a job they are good at and know well. Your company will become more organized, which will lead to solving problems easier and more efficiently, increasing profits, and reducing costs overall (Sutevski, N.D.).
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Gatty, A. (2016, March 04). Business Systems: 5 Reasons Every Business Owner Needs to Develop and Follow Them. Retrieved December 21, 2020, from https://www.allbusiness.com/business-systems-5-important-reason-you-need-to-develop-and-follow-them-104090-1.html
OutsourceAngel. (2017, August 01). The Importance of System and Process to Your Business. Retrieved December 21, 2020, from https://outsourcingangel.com/the-importance-of-system-and-process-to-your-business/
Patel, N. (2015, September 10). How To Create Business Systems That Will Automate And Streamline Business Growth. Retrieved December 21, 2020, from https://www.forbes.com/sites/neilpatel/2015/09/10/how-to-create-business-systems-that-will-automate-and-streamline-business-growth/?sh=55b740f6350b
Sutevski, D. (2017, December 22). 7 Benefits You Will Get if You Implement Business Systems in Your Company. Retrieved December 21, 2020, from https://www.entrepreneurshipinabox.com/1062/business-systems-7-benefits/